Court Sanctions Defendant for E-Mail Preservation Failure

Although not involving a civil RICO claim, the court in Connor v. Sun Trust Bank, 2008 WL 623027 (N.D.Ga. Mar. 5, 2008) sanctioned the defendant for failing to produce an email.  Emails are often important evidence in civil RICO cases.  So this decision is noteworthy.  In the Connor case the plaintiff alleged interference and retaliation claims under the Family and Medical Leave Act (FMLA).  The plaintiff filed a motion for sanctions based on the defendant’s failure to produce a highly relevant email during discovery. The plaintiff located, through other means, a relevant email that explained her dismissal to other employees. The defendant moved for summary judgment relying on their 30-day email destruction policy which automatically deleted emails that were thirty days old, unless they were first archived by the user. The court, unpersuaded by the defendant’s reasoning, granted the plaintiff’s motion for sanctions and issued an adverse jury instruction.

RICO and Criminal Discovery

Since state and federal racketeering cases must be based upon the commission of a crime, defendants in a civil racketeering case need to be aware of the likelihood that a parallel criminal investigation will be conducted during the pendency of the civil case. This reality presents significant risks to the civil racketeering defendant. I plan to deal with the enormous difficulties faced by a defendant exposed to parallel civil and criminal prosecutions in later posts. For now I just want to provide an overview of the criminal discovery process.

At the outset the point must be made that the government’s ability to discover information is significantly broader than that of a defendant, although a defendant’s rights are protected by certain constitutional guarantees.

1.  Investigation

The most obvious source of information for the prosecution is the investigatory arm of law enforcement. By the time the prosecution’s attention is drawn to an individual, law enforcement has typically gathered substantial evidence relating to the alleged offense. The government’s ability to gather evidence is further enhanced by the use of search and seizure, a mechanism not available to the defense.

Like the government, defendants can employ investigators to gather potential exculpatory evidence. However, an innocent defendant has no prior knowledge of the accusations against which he must defend himself and a defendant who has committed many crimes does not know which the government has discovered. Consequently, the defendant must rely on the government’s disclosures to calculate how best to present a defense.

2.  Grand Jury

Grand jury proceedings provide another significant avenue for the prosecution to gather evidence. It is a “fundamental maxim” that the grand jury “has a right to every man’s evidence....”  Before the grand jury, prosecutors have wide latitude to compel testimony and obtain documentary evidence without the restrictions imposed by the state and federal rules of evidence and out of the presence of the defendant and his counsel.

Unlike the prosecution, the defendant has little or no access to grand jury proceedings. A defendant may not even be aware of a grand jury investigation until it is complete. Further, state and federal rules of criminal procedure require that grand jury proceedings be kept confidential.

3. Constitutional Disclosure

The Constitution requires the prosecution to produce certain evidence material to the defense. The most familiar requirement is the prosecution’s obligation to produce exculpatory evidence.  The United States Supreme Court has held that the government’s failure to provide a defendant with exculpatory evidence in its possession violated the defendant’s constitutional rights. This obligation extends to evidence that a defendant can use to impeach the government’s witnesses.

4.  Discovery Authorized by Statute

The Jencks Act, 18 U.S.C. § 3500, provides that statements by government witnesses in the hands of the government must be produced, but not until after those witnesses have testified. Certain statutes provide some defendants with additional discovery. For example, defendants charged with capital offenses are entitled to a list of the witnesses against them at least three days before commencement of trial.

5.  Discovery Under the Federal Rules of Criminal Procedure

A. Rule 16. Rule 16 of the Federal Rules of Criminal Procedure requires that the parties disclose certain information. Upon request, the prosecution must provide certain statements made by the defendant; the defendant’s criminal record; access to certain physical evidence; and reports related to expert, scientific, and medical evidence. Significantly, the Rule does not require disclosure of statements made by government witnesses.

Rule 26.2 of the Federal Rules of Criminal Procedure provides that after a witness testifies, a party may compel production of any relevant statements made by that witness. The Rule does not provide a method for discovery of statements or documents in the hands of a non-party even if they are relevant statements by a witness who has testified.

B. Rule 17(c) Subpoenas

Finally, there is Rule 17(c) of the Federal Rules of Criminal Procedure, which provides:

(1) In General. A subpoena may order the witness to produce any books, papers, documents, data, or other objects the subpoena designates. The court may direct the witness to produce the designated items in court before trial or before they are to be offered in evidence. When the items arrive, the court may permit the parties and their attorneys to inspect all or part of them.

(2) Quashing or Modifying the Subpoena. On motion made promptly, the court may quash or modify the subpoena if compliance would be unreasonable or oppressive.

6.  Cases

There are numerous cases dealing with criminal discovery, a discussion of which is well beyond the scope of this post.

7. Conclusion.

This brief overview is intended only as an introduction to the criminal discovery process. Books have been written about it. Hopefully this information will be helpful.

Fifth Amendment Strategies

In my last post I talked a bit about the impact of the Fifth Amendment in civil RICO cases, but I did not have time to discuss the strategies for dealing with the defendant’s dilemma. First of all, defense counsel should make a Rule 12(b)(6) motion to dismiss for failure to state a claim for which relief can be granted. If the RICO claim is dismissed before any discovery is undertaken, the defendant may avoid the Fifth Amendment dilemma altogether. This may not, however, be the end of the case. A plaintiff will often try to amend his deficient complaint. If that is successful, then the defendant will be faced with responding to discovery, which will likely expose him to criminal indictment. At this stage there are at least three motions to stay the prosecution of the RICO claims that should be considered by defense counsel: (1) motion to stay pending discovery on the non-RICO claims; (2) motion to stay pending mediation or arbitration; and (3) motion to stay pending completion of a parallel criminal proceeding.

A motion to stay pending non-RICO discovery may not be effective if the facts are such that discovery regarding the non-RICO claims will require the defendant to answer potentially incriminating questions. A motion to stay pending mediation or arbitration may be effective, but the defendant usually must have the ability to make the plaintiff an offer he can’t refuse. Although such a settlement will probably cause the defendant significant financial pain, at least he will not have too provide incriminating testimony. Finally, where the civil RICO defendant is a defendant in a parallel criminal prosecution or a target of an ongoing parallel grand jury investigation, a stay of the civil case may be granted in the discretion of the court.

Thorough Preparation is the Key

I always emphasize the need for thorough preparation in any lawsuit, but extreme preparation by both the plaintiff and the defendant is the gold standard in a RICO case.

Sometimes it’s difficult to “get the goods” on a potential RICO defendant without the discovery tools available after the lawsuit is filed. So, in the words of Tony Soprano – “Whatta ya gonna do?” The answer: File the lawsuit as soon as you have enough evidence to bring a case for breach of contract, breach of statutory or fiduciary duties, minority shareholder oppression, or any other civil claim that does not require more than notice pleading. If you have enough evidence to plead fraud with particularity as required by F.R.C.P 9(b), or the state rule equivalent, then plead fraud too.

Once the case is filed implement your discovery plan designed to find the evidence you need to support a RICO claim. When you have the evidence, file a motion for leave to amend to add the RICO claim. In some cases, you may be able to amend to add punitive damages too. Although the court decisions are not consistent, the availability of punitive damages in a RICO case depends on whether the court views the purpose of treble damages as remedial or punitive. The U.S. Supreme Court has held that RICO is primarily remedial and only secondarily punitive. Nevertheless, some commentators have suggested that even where punitive damages are recoverable, they must be reduced by the amount that the actual damages were trebled. Talk about awesome leverage – nothing beats a case with the potential for treble damages, punitive damages and recovery of substantial costs and fees – none of which are dischargeable in bankruptcy.

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